Monthly Productivity....

The Cost Center monthly review screen summarizes cost center productivity for a selected month. Cost centers that are overstaffed have FTE overages highlighted in RED.

The Monthly Cost Center review productivity screen shows the following:

• The total number of KVI's completed for the month. This can be compared to the month budget. YTD KVI are tallied and compared to budget. Note, this data is dynamic. Thus if billing is entered later, it will be placed under the date of service.

• The actual FTE’s are the total paid hours for that month divided by 173.3 hours.

• Hours are broken into direct and indirect hours. The direct hours are hours focused on KVI work. Indirect hours are worked hours by the support staff that is not directly involved in KVI work.

• Direct FTE requirements are calculated by multiplying the KVI’s times the time standards. The direct required FTE’s are compared to actual FTE’s. The YTD actual and required FTE’s are also displayed.

• Benefit hours are tallied and compared to a budgeted benefit.

• The variance to direct required is the difference between the required and actual FTE’s. A positive value indicates an overage of FTE’s. The variance is highlighted in RED if it is a .5 or higher. A negative value indicates understaffing.

• Performance is a productivity indicator that is calculated every month by dividing the required direct hours by the actual direct hours. A budgeted performance is calculated every year and compared to the actual monthly performance. Benchmarking performances across a hospital system is key to best practice sharing.

• Productivity is a measurement of the entire staff compared to the direct work. This includes all the direct and indirect staff hours compared to the required hours. This value can also be benchmarked across a hospital system.

• Actual worked, direct and paid hours per KVI are calculated and compared to the budgeted hours per KVI or a goal worked hour per KVI.

This data is dynamic and will change. If patients are converted from an outpatient to inpatient the change will be reflected back to the date of service. Remember, sometimes these changes are made days or weeks later. The KVI data is collected from the daily charges. The actual FTE’s are collected from the time clock system. NON-CDM KVI’s and Agency employees are calculated from the transmittals.

The KVI’s calculated in this module are utilized to volume adjust the monthly financial's. For instance, if a cost center is budgeted to complete 100 KVI’s and 90 are performed, the expected budget expenses are factored by 90%.

Monthly Productivity Cost Center Review Screen